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Acceptable use policy

Draft of 8 October 2026. Applies to the Meeting Ears desktop app, the Meeting Ears service and meetingears.com.

Early-access version · last updated 10 October 2026

Meeting Ears is in early access and sold directly by its maker. These terms are written in plain words for the first users; we will tell you by email before they change.

Meeting Ears listens to conversations with other people. This policy sets out how it may be used. Breaking it can lead to suspension or closure of your account (see the terms).

  • Laws on recording, transcribing and processing conversations differ between countries and states. Some require the consent of everyone in the conversation; data protection law (such as the GDPR) also applies to other people’s voices and words.
  • You are responsible for knowing and following the rules that apply to you and to the people you speak with.
  • Tell the participants that you use an AI assistant that transcribes the meeting, and get their consent where it is required. When in doubt, ask.
  • Follow your employer’s, your client’s and the meeting organiser’s rules on recording and on AI tools.

2. Interviews, exams and assessments

  • Follow the rules of any interview, test, exam, certification or competition you take part in.
  • Do not use Meeting Ears where outside help or AI tools are not allowed, or to misrepresent your own knowledge or identity.
  • Meeting Ears is designed to help you recall your own experience and prepared material, not to have someone else, or an AI, take part in your place.

3. Not allowed

  • Capturing conversations you are not a participant in, or covertly monitoring people (for example employees, partners or family) without a lawful basis.
  • Using Meeting Ears for anything illegal, including harassment, fraud, impersonation, or infringing others’ rights.
  • Processing special categories of data (such as health data) about others without a lawful basis, or using it in settings where that is prohibited.
  • Sharing or reselling an account, or using scripts or automation to use the service other than through the app.
  • Trying to bypass live-time, allowance, fair-use or security limits, to access other accounts, or to disrupt the service.
  • Reverse engineering the app or the service except where the law allows it.
  • Using the output to create content that breaks Google’s generative AI prohibited use policy, which applies to the AI models we use.

4. Reporting misuse

If you believe Meeting Ears was used to record you unlawfully or in breach of this policy, contact shabanov.stefan@outlook.com. Note that we do not hold recordings or transcripts: they are stored only on the user’s computer.